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Service

A clean accounting stack, set up and maintained.

Setup, migration, integrations, and ongoing administration of QuickBooks Online or Xero — so your systems support the close instead of slowing it down.

01

One reliable system instead of scattered spreadsheets

02

Less manual entry through automation

03

Faster close because the data arrives clean

What you get

Scope is written down before we start, so there is never a question about who owns what.

Setup & migration

  • New file setup or migration between QuickBooks and Xero
  • Chart of accounts, classes, locations, and tracking design
  • Historical data import with balance validation

Integrations & automation

  • Bank feed, payment, payroll, and commerce app connections
  • Automated bill capture and approval workflows
  • Recurring transaction and rule configuration

Ongoing administration

  • User access and permission reviews
  • Data hygiene checks and duplicate cleanup
  • Release and feature updates applied to your workflow

Delivery timeline

The operating cadence once your account is live.

  1. Week 1

    System audit

    Current file, apps, and workflows reviewed and documented.

  2. Week 2

    Build or migrate

    File configured or migrated with balances validated.

  3. Week 3

    Integrations live

    Apps connected, rules set, and automations tested.

  4. Ongoing

    Administration

    Monthly hygiene checks and quarterly access reviews.

Onboarding schedule

From kickoff to steady state, with realistic durations.

Days 1–3

Discovery

Inventory of your current stack and pain points.

Days 3–7

Design

Target account structure and app architecture agreed.

Weeks 2–3

Implementation

Build, migrate, validate, and train your team.

From week 4

Steady state

Ongoing administration and support.

Tools we work in

  • QuickBooks Online
  • Xero
  • Dext
  • Hubdoc
  • Bill.com
  • Gusto
  • Stripe

Results from quickbooks & xero management engagements

Filter by the industry closest to yours to see the work and the numbers behind it.

eCommerce

Six sales channels reconciled to the penny every week

Multi-channel DTC brand, $14M revenue

Channels reconciled weekly
6

Channels reconciled weekly

Match rate on payouts
99.8%

Match rate on payouts

Margin variance eliminated
4.2 pts

Margin variance eliminated

Challenge. Shopify, Amazon, and wholesale payouts never tied to the bank, leaving COGS and margin unreliable for buying decisions.

What we did. Channel-level clearing accounts, automated payout matching, and an inventory-to-COGS routine reviewed weekly.

Marketing Agencies

DSO down 26 days without a single awkward client call

Performance agency, 90 active retainers

Days sales outstanding
58 → 32 days

Days sales outstanding

Cash pulled forward in 90 days
$610K

Cash pulled forward in 90 days

Invoice issue lag, from 12
3 days

Invoice issue lag, from 12

Challenge. Invoices went out late and collections were ad hoc, so cash was consistently tight in the first half of each month.

What we did. Fixed billing calendar, automated dunning sequences by aging bucket, and a weekly collections review with the account leads.

Startups

Two years of books cleaned up in seven weeks

Seed-stage fintech, 18 months of backlog

Restated and reconciled
24 months

Restated and reconciled

Start to clean close
7 weeks

Start to clean close

Transactions recategorized
1,900+

Transactions recategorized

Challenge. Founders had run the books themselves; diligence surfaced miscategorized spend, missing receipts, and unreconciled accounts.

What we did. Rebuilt the chart of accounts, reconciled every month back to inception, and produced an investor-ready statement pack.

Retail

QuickBooks rebuilt for multi-location reporting

Nine-location specialty retailer

Locations reported separately
9

Locations reported separately

POS reconciliation lag, from 3 weeks
2 days

POS reconciliation lag, from 3 weeks

Deposits matched to sales
100%

Deposits matched to sales

Challenge. A single flat company file made it impossible to see which locations were profitable, and POS never tied to deposits.

What we did. Restructured classes and locations, automated POS-to-deposit matching, and trained the in-house team on the new file.

“Every channel ties out weekly. For the first time I trust our margin by SKU enough to make buying decisions off it.”

Marcus D.

Founder, DTC apparel brand

eCommerce

“They untangled two years of founder bookkeeping before our raise. Diligence came back with no accounting questions at all.”

Sofia K.

Co-founder, seed-stage fintech

Startups

“They rebuilt our QuickBooks file properly and taught our team to keep it that way. Location-level reporting works now.”

Hana S.

Director of Finance, specialty retail

Retail

Want results like these for your business team?

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