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Service

Bookkeeping that stays current, every single day.

Your ledger is recorded, categorized, and reconciled continuously — not scrambled together at quarter end. You always know where the numbers stand.

01

Books that are current, not weeks behind

02

A clean starting point for tax season

03

Fewer surprises at close and in reporting

What you get

Scope is written down before we start, so there is never a question about who owns what.

Daily & weekly

  • Transaction recording across all bank, card, and merchant accounts
  • Consistent categorization against your chart of accounts
  • Receipt and document capture with source-document attachment
  • Uncategorized-transaction queue cleared and open questions logged

Monthly

  • Bank, credit card, and merchant account reconciliations
  • Chart of accounts hygiene review and cleanup
  • Accrual, prepaid, and deferral entries where applicable
  • Reconciliation pack with documented variances

Ongoing

  • Audit-ready documentation trail for every entry
  • Named bookkeeper plus a reviewer on your account
  • Shared question log with 1-business-day response

Delivery timeline

The operating cadence once your account is live.

  1. Daily

    Transactions recorded

    New bank and card activity is coded within one business day of feed sync.

  2. Weekly

    Categorization review

    Uncategorized items cleared and any client questions sent in a single digest.

  3. Business day 3

    Reconciliations complete

    All accounts reconciled for the prior month with variances documented.

  4. Business day 5

    Books closed

    Ledger locked for the period and handed to reporting or your CPA.

Onboarding schedule

From kickoff to steady state, with realistic durations.

Days 1–3

Discovery & access

Systems review, read-only access setup, and documentation of your current process.

Days 3–7

Chart of accounts review

We tighten the account structure so reporting is usable from month one.

2–4 weeks

Catch-up (if needed)

Historical periods rebuilt and reconciled before we take over the live cycle.

From month 2

Steady state

Daily recording and the 5-business-day close cadence run on schedule.

Tools we work in

  • QuickBooks Online
  • Xero
  • Dext
  • Hubdoc
  • Ramp
  • Brex

Results from bookkeeping engagements

Filter by the industry closest to yours to see the work and the numbers behind it.

Technology & SaaS

Close cut from 21 days to 5 ahead of a funding round

Series A SaaS platform, 48 employees

Month-end close
21 → 5 days

Month-end close

Deferred revenue reconciled
100%

Deferred revenue reconciled

Audit adjustments at year end
$0

Audit adjustments at year end

Challenge. Deferred revenue was tracked in spreadsheets, and monthly statements landed three weeks late — too slow for board and investor reporting.

What we did. We rebuilt the revenue recognition schedule in the ledger, standardized the close checklist, and moved reconciliations to a weekly cadence.

eCommerce

Six sales channels reconciled to the penny every week

Multi-channel DTC brand, $14M revenue

Channels reconciled weekly
6

Channels reconciled weekly

Match rate on payouts
99.8%

Match rate on payouts

Margin variance eliminated
4.2 pts

Margin variance eliminated

Challenge. Shopify, Amazon, and wholesale payouts never tied to the bank, leaving COGS and margin unreliable for buying decisions.

What we did. Channel-level clearing accounts, automated payout matching, and an inventory-to-COGS routine reviewed weekly.

Marketing Agencies

DSO down 26 days without a single awkward client call

Performance agency, 90 active retainers

Days sales outstanding
58 → 32 days

Days sales outstanding

Cash pulled forward in 90 days
$610K

Cash pulled forward in 90 days

Invoice issue lag, from 12
3 days

Invoice issue lag, from 12

Challenge. Invoices went out late and collections were ad hoc, so cash was consistently tight in the first half of each month.

What we did. Fixed billing calendar, automated dunning sequences by aging bucket, and a weekly collections review with the account leads.

Construction

WIP schedules that finally matched the field

Commercial contractor, 40 concurrent jobs

Jobs tracked to cost code
40

Jobs tracked to cost code

WIP accuracy vs. field estimate
±1.5%

WIP accuracy vs. field estimate

Unbilled retainage recovered
$280K

Unbilled retainage recovered

Challenge. Job costing lived in the PM tool and never reconciled to the ledger, so WIP and retainage were guesses at close.

What we did. Mapped cost codes to the chart of accounts, rebuilt the WIP schedule, and added a monthly percent-complete review.

Healthcare

Payroll across four states with zero filing penalties

Multi-site clinic group, 210 staff

Employees paid on cycle
210

Employees paid on cycle

Late or penalized filings in 24 months
0

Late or penalized filings in 24 months

Admin time saved per pay run
9 hrs

Admin time saved per pay run

Challenge. Shift differentials and multi-state withholding were handled manually, producing recurring corrections and two late filings.

What we did. Standardized pay codes, built a pre-run audit checklist, and took ownership of the filing calendar across all jurisdictions.

Manufacturing

Three-way match applied to every invoice, on time

Contract manufacturer, 300+ vendors

Invoices processed
1,400/mo

Invoices processed

Annual early-pay discounts captured
$46K

Annual early-pay discounts captured

Duplicate payments since go-live
0

Duplicate payments since go-live

Challenge. Invoice approvals sat in email, duplicate payments slipped through, and early-pay discounts were routinely missed.

What we did. Bill.com approval routing tied to PO and receipt data, plus a weekly payment run with a documented exception queue.

Startups

Two years of books cleaned up in seven weeks

Seed-stage fintech, 18 months of backlog

Restated and reconciled
24 months

Restated and reconciled

Start to clean close
7 weeks

Start to clean close

Transactions recategorized
1,900+

Transactions recategorized

Challenge. Founders had run the books themselves; diligence surfaced miscategorized spend, missing receipts, and unreconciled accounts.

What we did. Rebuilt the chart of accounts, reconciled every month back to inception, and produced an investor-ready statement pack.

Real Estate

Property-level P&Ls and investor packs on a fixed date

Owner-operator, 22 properties

Property-level P&Ls monthly
22

Property-level P&Ls monthly

Investor pack delivered, every month
Day 6

Investor pack delivered, every month

Manual reporting hours removed
11 hrs

Manual reporting hours removed

Challenge. Investor reporting was assembled by hand each quarter and never arrived on the same schedule twice.

What we did. Class-based property tracking, a standard reporting template, and a published close calendar for the whole portfolio.

Retail

QuickBooks rebuilt for multi-location reporting

Nine-location specialty retailer

Locations reported separately
9

Locations reported separately

POS reconciliation lag, from 3 weeks
2 days

POS reconciliation lag, from 3 weeks

Deposits matched to sales
100%

Deposits matched to sales

Challenge. A single flat company file made it impossible to see which locations were profitable, and POS never tied to deposits.

What we did. Restructured classes and locations, automated POS-to-deposit matching, and trained the in-house team on the new file.

Small & Medium Businesses

Working capital freed on both sides of the ledger

Regional distributor, $22M revenue

Working capital released
$840K

Working capital released

Average collection period
41 → 29 days

Average collection period

Cash position reporting
Weekly

Cash position reporting

Challenge. Receivables aged quietly while payables were paid the day they arrived, squeezing cash in a seasonal business.

What we did. Aligned collections and payment runs to a single weekly cash cycle with clear terms enforced on both sides.

“We went from chasing our own numbers to reviewing them. The close lands on the same day every month, and our board deck writes itself now.”

Priya N.

VP Finance, B2B SaaS platform

Technology & SaaS

“Every channel ties out weekly. For the first time I trust our margin by SKU enough to make buying decisions off it.”

Marcus D.

Founder, DTC apparel brand

eCommerce

“Collections used to be my job on Friday nights. Their team handles the whole aging cycle and our cash position improved within a quarter.”

Elena R.

Managing Partner, growth agency

Marketing Agencies

“They untangled two years of founder bookkeeping before our raise. Diligence came back with no accounting questions at all.”

Sofia K.

Co-founder, seed-stage fintech

Startups

“Our WIP schedule finally reflects what's happening on site. Our surety and our bank both noticed the difference.”

Ray B.

Owner, commercial contractor

Construction

“Twenty-two property P&Ls, delivered on the sixth of every month. My investors stopped asking where the reports were.”

Dana W.

Principal, real estate owner-operator

Real Estate

“They rebuilt our QuickBooks file properly and taught our team to keep it that way. Location-level reporting works now.”

Hana S.

Director of Finance, specialty retail

Retail

“Receivables and payables now run on one weekly cycle. We stopped guessing about cash in our slow season.”

Victor A.

General Manager, regional distributor

Small & Medium Businesses

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