Accounting for Agencies, Consultancies & Professional Services
Stop leaking margin on fixed-fee client engagements. We track billable utilization, client retainers, contractor 1099s, and pass-through software expenses so you know which accounts drive real profit.
Average Margin Improvement Visibility
Where standard bookkeeping breaks in this sector
Off-the-shelf bookkeepers treat all transactions the same. Here is what goes wrong when accounting isn't tailored to your operating model:
Retainer Revenue & Deferred Billing
Impact: Treating client upfront deposits as immediate revenue before service hours are actually performed.
How Finendra solves this:
Proper deferred retainer accounting recognizing revenue earned against delivered milestones or hours.
Blindness on Client Project Profitability
Impact: High-revenue clients actually generating negative margins due to scope creep and contractor overruns.
How Finendra solves this:
Job costing matching direct contractor/employee labor and pass-through software to specific clients.
1099 Contractor Compliance Scramble
Impact: January panic locating missing W-9 forms and reporting multi-state independent contractor compensations.
How Finendra solves this:
Onboarding W-9 collection workflow, monthly contractor ledger audit, and automated 1099-NEC filings.
Lumpy Client Retainer Cash Flows
Impact: Clients paying Net 60 while your payroll and contractor bills hit on the 1st and 15th.
How Finendra solves this:
Disciplined AR aging follow-ups and 13-week cash conversion cycle forecasts.
We operate inside your existing finance stack
No migrations required. We connect directly into your cloud accounts with least-privilege read/write access.
What you receive every month
Clear, scheduled financial deliverables delivered directly to your inbox and data room on a fixed cadence.
Monthly Financials & Margins
- Client-by-client gross margin and profitability analysis
- Billable team utilization metrics vs. non-billable overhead
- Monthly close by the 5th business day with accrual milestone adjustments
Billing & Cash Acceleration
- Automated recurring retainer invoicing and payment reconciliation
- AR aging collections management with polite automated follow-ups
- Client pass-through expense capture (media spend, software, travel)
Contractor & Tax Compliance
- W-9 collection on day one and year-end Form 1099-NEC filing
- Multi-state payroll tax registrations for remote consultants
- Cash runway forecasting modeling pipeline conversion scenarios
"We scaled our agency from 4 to 18 people. Finendra showed us which client retainers were actually profitable and fixed our payroll across 7 states. Worth 10x what we pay."
Predictable monthly pricing
No hourly billing. Fixed retainers based on your operational volume.
Starter
Solo or boutique agency • Up to $30K/mo revenue
- Monthly bookkeeping & invoice matching
- Quarterly P&L + balance sheet
- Up to 5 contractors
Growth
$30K–$150K/mo revenue • Growing agency
- Client & project profitability tracking
- Monthly close by 5th + AP/AR follow-up
- Payroll (Gusto) & unlimited 1099 filings
- Retainer revenue recognition
Scale
$150K–$500K/mo revenue • Multi-team agency
- Custom team utilization dashboards
- Departmental P&L & overhead allocation
- Cash flow forecast & scenario modeling
- Quarterly CFO margin review
Are you doing under $50K/mo revenue?
Don't pay $3,000+/mo for senior enterprise overhead you don't need yet. Our Starter Plan is just $499/mo. You get monthly bookkeeping, quarterly financial statements, and tax-ready books with zero setup fees and no long-term contracts.
The 27-Point Founder Month-End Close Checklist
The step-by-step operating checklist used by seed-stage startups and VC-backed companies to close their books by the 5th of every month. Reconcile Stripe, clear AP, track deferred revenue, and calculate true cash runway.
- ASC 606 Rev Rec Guidelines
- Runway & Burn Formulas
- Multi-State Payroll Steps
- Audit-Ready Workpapers
Ready for a clean close and institutional-grade numbers?
Schedule a 20-minute scoping diagnostic with our team. We'll review your current setup and hand you an actionable plan.