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Service

Backlogged books rebuilt and brought fully current.

Months or years behind? We reconstruct the history, reconcile every account, correct the errors, and hand you a ledger you can file and finance from.

01

Filings and extensions resolved with accurate numbers

02

Lender and investor requests finally answerable

03

A clean baseline to run monthly from

What you get

Scope is written down before we start, so there is never a question about who owns what.

Assessment

  • Diagnostic of every open period and account
  • Fixed-scope catch-up plan with timeline and cost
  • Risk list covering tax, lender, and filing exposure

Rebuild

  • Historical transactions recorded and categorized
  • All bank, card, and merchant accounts reconciled
  • Duplicate, misposted, and suspense entries corrected
  • Missing accruals, payroll, and loan entries posted

Handover

  • Period-by-period financial statements
  • CPA-ready workpaper pack
  • Transition into ongoing monthly bookkeeping

Delivery timeline

The operating cadence once your account is live.

  1. Days 1–5

    Diagnostic

    Scope, gaps, and risks documented with a fixed quote.

  2. Weeks 1–2

    Data gathering

    Statements, payroll records, and documents collected.

  3. Weeks 2–6

    Rebuild

    Periods reconstructed and reconciled, oldest to newest.

  4. Final week

    Review & handover

    Statements issued and the live cycle handed over.

Onboarding schedule

From kickoff to steady state, with realistic durations.

Days 1–2

Diagnostic call

We review the file and confirm how far behind you are.

Days 3–5

Fixed-scope quote

Written plan, timeline, and price before work starts.

2–8 weeks

Rebuild sprint

Duration depends on volume and periods outstanding.

After handover

Ongoing service

Move into monthly bookkeeping and close.

Tools we work in

  • QuickBooks Online
  • Xero
  • Dext
  • Excel
  • Google Sheets

Results from catch-up & clean-up engagements

Filter by the industry closest to yours to see the work and the numbers behind it.

Construction

WIP schedules that finally matched the field

Commercial contractor, 40 concurrent jobs

Jobs tracked to cost code
40

Jobs tracked to cost code

WIP accuracy vs. field estimate
±1.5%

WIP accuracy vs. field estimate

Unbilled retainage recovered
$280K

Unbilled retainage recovered

Challenge. Job costing lived in the PM tool and never reconciled to the ledger, so WIP and retainage were guesses at close.

What we did. Mapped cost codes to the chart of accounts, rebuilt the WIP schedule, and added a monthly percent-complete review.

Startups

Two years of books cleaned up in seven weeks

Seed-stage fintech, 18 months of backlog

Restated and reconciled
24 months

Restated and reconciled

Start to clean close
7 weeks

Start to clean close

Transactions recategorized
1,900+

Transactions recategorized

Challenge. Founders had run the books themselves; diligence surfaced miscategorized spend, missing receipts, and unreconciled accounts.

What we did. Rebuilt the chart of accounts, reconciled every month back to inception, and produced an investor-ready statement pack.

Retail

QuickBooks rebuilt for multi-location reporting

Nine-location specialty retailer

Locations reported separately
9

Locations reported separately

POS reconciliation lag, from 3 weeks
2 days

POS reconciliation lag, from 3 weeks

Deposits matched to sales
100%

Deposits matched to sales

Challenge. A single flat company file made it impossible to see which locations were profitable, and POS never tied to deposits.

What we did. Restructured classes and locations, automated POS-to-deposit matching, and trained the in-house team on the new file.

“They untangled two years of founder bookkeeping before our raise. Diligence came back with no accounting questions at all.”

Sofia K.

Co-founder, seed-stage fintech

Startups

“Our WIP schedule finally reflects what's happening on site. Our surety and our bank both noticed the difference.”

Ray B.

Owner, commercial contractor

Construction

“They rebuilt our QuickBooks file properly and taught our team to keep it that way. Location-level reporting works now.”

Hana S.

Director of Finance, specialty retail

Retail

Want results like these for your business team?

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FAQ

Catch-up & Clean-up questions, answered

Scope, timelines, security, and pricing — the things prospective clients ask before handing this function over.

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Ready to hand off catch-up & clean-up?

Tell us your volumes and current setup — we'll come back with a scoped plan and a start date.

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