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Service

A disciplined close, finished in days — not weeks.

A documented close calendar, a checklist owned by a named reviewer, and finished financials with CPA-ready workpapers by the fifth business day.

01

Financials you can act on in the first week of the month

02

No scramble at year end or during diligence

03

A close process that survives staff turnover

What you get

Scope is written down before we start, so there is never a question about who owns what.

Close execution

  • Documented close checklist with an owner for every task
  • All bank, card, and balance sheet accounts reconciled
  • Accruals, prepaids, deferrals, and depreciation entries posted
  • Intercompany and inventory adjustments where applicable

Review & controls

  • Second-level review by a senior accountant before release
  • Flux analysis on material month-over-month movements
  • Balance sheet substantiation with supporting schedules
  • Open-items list carried forward with due dates

Reporting package

  • P&L, balance sheet, and cash flow statement
  • Budget vs. actual with variance commentary
  • KPI summary tailored to your business model
  • CPA-ready workpaper folder for tax and audit

Delivery timeline

The operating cadence once your account is live.

  1. Business day 1

    Cutoff & data pull

    Period locked for new entries; feeds, payroll, and AP/AR data pulled.

  2. Business day 2

    Reconciliations

    All cash, card, and balance sheet accounts reconciled and evidenced.

  3. Business day 3

    Adjusting entries

    Accruals, prepaids, deferrals, and depreciation posted.

  4. Business day 4

    Senior review

    Flux analysis and second-level review; open items resolved or logged.

  5. Business day 5

    Financials delivered

    Reporting package and workpapers issued; review call if scheduled.

Onboarding schedule

From kickoff to steady state, with realistic durations.

Days 1–5

Close diagnostic

We time your current close and identify what is causing the delay.

Days 5–10

Calendar & checklist build

A close calendar with named owners and deadlines agreed with your team.

Month 1

First supervised close

We run the close alongside your team, typically landing in 7–8 business days.

From month 2

5-day close

Steady-state close delivered by the fifth business day.

Tools we work in

  • QuickBooks Online
  • Xero
  • Fathom
  • Google Sheets
  • Notion
  • Slack

Results from month-end closing engagements

Filter by the industry closest to yours to see the work and the numbers behind it.

Technology & SaaS

Close cut from 21 days to 5 ahead of a funding round

Series A SaaS platform, 48 employees

Month-end close
21 → 5 days

Month-end close

Deferred revenue reconciled
100%

Deferred revenue reconciled

Audit adjustments at year end
$0

Audit adjustments at year end

Challenge. Deferred revenue was tracked in spreadsheets, and monthly statements landed three weeks late — too slow for board and investor reporting.

What we did. We rebuilt the revenue recognition schedule in the ledger, standardized the close checklist, and moved reconciliations to a weekly cadence.

eCommerce

Six sales channels reconciled to the penny every week

Multi-channel DTC brand, $14M revenue

Channels reconciled weekly
6

Channels reconciled weekly

Match rate on payouts
99.8%

Match rate on payouts

Margin variance eliminated
4.2 pts

Margin variance eliminated

Challenge. Shopify, Amazon, and wholesale payouts never tied to the bank, leaving COGS and margin unreliable for buying decisions.

What we did. Channel-level clearing accounts, automated payout matching, and an inventory-to-COGS routine reviewed weekly.

Construction

WIP schedules that finally matched the field

Commercial contractor, 40 concurrent jobs

Jobs tracked to cost code
40

Jobs tracked to cost code

WIP accuracy vs. field estimate
±1.5%

WIP accuracy vs. field estimate

Unbilled retainage recovered
$280K

Unbilled retainage recovered

Challenge. Job costing lived in the PM tool and never reconciled to the ledger, so WIP and retainage were guesses at close.

What we did. Mapped cost codes to the chart of accounts, rebuilt the WIP schedule, and added a monthly percent-complete review.

Startups

Two years of books cleaned up in seven weeks

Seed-stage fintech, 18 months of backlog

Restated and reconciled
24 months

Restated and reconciled

Start to clean close
7 weeks

Start to clean close

Transactions recategorized
1,900+

Transactions recategorized

Challenge. Founders had run the books themselves; diligence surfaced miscategorized spend, missing receipts, and unreconciled accounts.

What we did. Rebuilt the chart of accounts, reconciled every month back to inception, and produced an investor-ready statement pack.

Professional Services

Utilization and project margin visible before month-end

Consulting firm, 65 consultants

Rolling cash visibility
13 weeks

Rolling cash visibility

Blended project margin
+6.8 pts

Blended project margin

Utilization reporting cadence
Weekly

Utilization reporting cadence

Challenge. Leadership only learned a project was underwater after it closed, and there was no rolling cash forecast.

What we did. Fractional controller support, a 13-week cash model, and project-level margin reporting refreshed every Monday.

Real Estate

Property-level P&Ls and investor packs on a fixed date

Owner-operator, 22 properties

Property-level P&Ls monthly
22

Property-level P&Ls monthly

Investor pack delivered, every month
Day 6

Investor pack delivered, every month

Manual reporting hours removed
11 hrs

Manual reporting hours removed

Challenge. Investor reporting was assembled by hand each quarter and never arrived on the same schedule twice.

What we did. Class-based property tracking, a standard reporting template, and a published close calendar for the whole portfolio.

Nonprofits

Full back office outsourced, restricted funds tracked cleanly

Grant-funded nonprofit, $9M budget

Grants tracked to restriction
17

Grants tracked to restriction

Annual back-office cost saved
$118K

Annual back-office cost saved

Two consecutive audit opinions
Clean

Two consecutive audit opinions

Challenge. One overloaded staff accountant handled AP, payroll, and grant reporting — restricted balances were frequently misstated.

What we did. Took over the transactional finance function end to end, with fund-level tracking and a monthly grant compliance pack.

“We went from chasing our own numbers to reviewing them. The close lands on the same day every month, and our board deck writes itself now.”

Priya N.

VP Finance, B2B SaaS platform

Technology & SaaS

“They untangled two years of founder bookkeeping before our raise. Diligence came back with no accounting questions at all.”

Sofia K.

Co-founder, seed-stage fintech

Startups

“Having a controller in the room one day a week changed how we price work. We see margin problems while we can still fix them.”

James O.

CEO, consulting firm

Professional Services

“Our WIP schedule finally reflects what's happening on site. Our surety and our bank both noticed the difference.”

Ray B.

Owner, commercial contractor

Construction

“Twenty-two property P&Ls, delivered on the sixth of every month. My investors stopped asking where the reports were.”

Dana W.

Principal, real estate owner-operator

Real Estate

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