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Service

Accrual and cash-basis accounting, run to a standard.

Beyond data entry: journal entries, accruals, revenue recognition, and a general ledger structured the way your CPA and investors expect to read it.

01

Financials that hold up under CPA and investor review

02

Consistent treatment month over month

03

No year-end scramble to rebuild support

What you get

Scope is written down before we start, so there is never a question about who owns what.

Monthly accounting

  • Accrual, prepaid, deferral, and depreciation entries
  • Revenue recognition aligned to your contracts and policy
  • Intercompany and multi-entity entries where applicable
  • General ledger review with supporting schedules

Controls & documentation

  • Documented accounting policy memo for your entity
  • Balance sheet account reconciliation schedules
  • Workpaper pack handed to your CPA at year end

Ongoing

  • Named accountant plus reviewer on every entry
  • Question log answered within one business day
  • Quarterly policy and structure review

Delivery timeline

The operating cadence once your account is live.

  1. Weekly

    Ledger review

    Entries reviewed for coding accuracy and policy alignment.

  2. Business day 3

    Accruals posted

    Period entries recorded with supporting schedules attached.

  3. Business day 5

    Books closed

    General ledger locked and released to reporting.

  4. Quarterly

    Policy review

    Accounting treatment revisited as the business changes.

Onboarding schedule

From kickoff to steady state, with realistic durations.

Days 1–3

Discovery & access

Entity structure, policies, and system access reviewed.

Days 3–10

Policy alignment

We document how revenue, accruals, and capitalization are treated.

Month 1

First supervised close

We run the cycle with your team and clean legacy entries.

From month 2

Steady state

Standard 5-business-day accounting cycle.

Tools we work in

  • QuickBooks Online
  • Xero
  • Sage Intacct
  • Google Sheets
  • Notion

Results from accounting engagements

Filter by the industry closest to yours to see the work and the numbers behind it.

Technology & SaaS

Close cut from 21 days to 5 ahead of a funding round

Series A SaaS platform, 48 employees

Month-end close
21 → 5 days

Month-end close

Deferred revenue reconciled
100%

Deferred revenue reconciled

Audit adjustments at year end
$0

Audit adjustments at year end

Challenge. Deferred revenue was tracked in spreadsheets, and monthly statements landed three weeks late — too slow for board and investor reporting.

What we did. We rebuilt the revenue recognition schedule in the ledger, standardized the close checklist, and moved reconciliations to a weekly cadence.

eCommerce

Six sales channels reconciled to the penny every week

Multi-channel DTC brand, $14M revenue

Channels reconciled weekly
6

Channels reconciled weekly

Match rate on payouts
99.8%

Match rate on payouts

Margin variance eliminated
4.2 pts

Margin variance eliminated

Challenge. Shopify, Amazon, and wholesale payouts never tied to the bank, leaving COGS and margin unreliable for buying decisions.

What we did. Channel-level clearing accounts, automated payout matching, and an inventory-to-COGS routine reviewed weekly.

Construction

WIP schedules that finally matched the field

Commercial contractor, 40 concurrent jobs

Jobs tracked to cost code
40

Jobs tracked to cost code

WIP accuracy vs. field estimate
±1.5%

WIP accuracy vs. field estimate

Unbilled retainage recovered
$280K

Unbilled retainage recovered

Challenge. Job costing lived in the PM tool and never reconciled to the ledger, so WIP and retainage were guesses at close.

What we did. Mapped cost codes to the chart of accounts, rebuilt the WIP schedule, and added a monthly percent-complete review.

Healthcare

Payroll across four states with zero filing penalties

Multi-site clinic group, 210 staff

Employees paid on cycle
210

Employees paid on cycle

Late or penalized filings in 24 months
0

Late or penalized filings in 24 months

Admin time saved per pay run
9 hrs

Admin time saved per pay run

Challenge. Shift differentials and multi-state withholding were handled manually, producing recurring corrections and two late filings.

What we did. Standardized pay codes, built a pre-run audit checklist, and took ownership of the filing calendar across all jurisdictions.

Manufacturing

Three-way match applied to every invoice, on time

Contract manufacturer, 300+ vendors

Invoices processed
1,400/mo

Invoices processed

Annual early-pay discounts captured
$46K

Annual early-pay discounts captured

Duplicate payments since go-live
0

Duplicate payments since go-live

Challenge. Invoice approvals sat in email, duplicate payments slipped through, and early-pay discounts were routinely missed.

What we did. Bill.com approval routing tied to PO and receipt data, plus a weekly payment run with a documented exception queue.

Startups

Two years of books cleaned up in seven weeks

Seed-stage fintech, 18 months of backlog

Restated and reconciled
24 months

Restated and reconciled

Start to clean close
7 weeks

Start to clean close

Transactions recategorized
1,900+

Transactions recategorized

Challenge. Founders had run the books themselves; diligence surfaced miscategorized spend, missing receipts, and unreconciled accounts.

What we did. Rebuilt the chart of accounts, reconciled every month back to inception, and produced an investor-ready statement pack.

Professional Services

Utilization and project margin visible before month-end

Consulting firm, 65 consultants

Rolling cash visibility
13 weeks

Rolling cash visibility

Blended project margin
+6.8 pts

Blended project margin

Utilization reporting cadence
Weekly

Utilization reporting cadence

Challenge. Leadership only learned a project was underwater after it closed, and there was no rolling cash forecast.

What we did. Fractional controller support, a 13-week cash model, and project-level margin reporting refreshed every Monday.

Real Estate

Property-level P&Ls and investor packs on a fixed date

Owner-operator, 22 properties

Property-level P&Ls monthly
22

Property-level P&Ls monthly

Investor pack delivered, every month
Day 6

Investor pack delivered, every month

Manual reporting hours removed
11 hrs

Manual reporting hours removed

Challenge. Investor reporting was assembled by hand each quarter and never arrived on the same schedule twice.

What we did. Class-based property tracking, a standard reporting template, and a published close calendar for the whole portfolio.

Nonprofits

Full back office outsourced, restricted funds tracked cleanly

Grant-funded nonprofit, $9M budget

Grants tracked to restriction
17

Grants tracked to restriction

Annual back-office cost saved
$118K

Annual back-office cost saved

Two consecutive audit opinions
Clean

Two consecutive audit opinions

Challenge. One overloaded staff accountant handled AP, payroll, and grant reporting — restricted balances were frequently misstated.

What we did. Took over the transactional finance function end to end, with fund-level tracking and a monthly grant compliance pack.

“We went from chasing our own numbers to reviewing them. The close lands on the same day every month, and our board deck writes itself now.”

Priya N.

VP Finance, B2B SaaS platform

Technology & SaaS

“Every channel ties out weekly. For the first time I trust our margin by SKU enough to make buying decisions off it.”

Marcus D.

Founder, DTC apparel brand

eCommerce

“Multi-state payroll stopped being a source of anxiety. Two years in, not one correction or late filing.”

Dr. Alan M.

Operations Director, clinic group

Healthcare

“Invoices are matched, approved, and paid on a schedule I can plan around. We're finally capturing early-pay discounts.”

Ken T.

Controller, contract manufacturer

Manufacturing

“They untangled two years of founder bookkeeping before our raise. Diligence came back with no accounting questions at all.”

Sofia K.

Co-founder, seed-stage fintech

Startups

“Having a controller in the room one day a week changed how we price work. We see margin problems while we can still fix them.”

James O.

CEO, consulting firm

Professional Services

“Our WIP schedule finally reflects what's happening on site. Our surety and our bank both noticed the difference.”

Ray B.

Owner, commercial contractor

Construction

“Twenty-two property P&Ls, delivered on the sixth of every month. My investors stopped asking where the reports were.”

Dana W.

Principal, real estate owner-operator

Real Estate

“Restricted funds are tracked correctly and our audit was clean two years running. That was never true before.”

Miriam L.

Executive Director, nonprofit

Nonprofits

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